Spending Hours on a Report? Instructor Rules-of-Thumb for Leaving Blanks and “Letting Go”

Posted by Chelsea Noel on May 6, 2015 in Graduate Support Healthcare Documentation Online Learning

Save time in report writing

Do you spend hours on a report before submitting?

Are you trying to hold on to it until you think it is perfect?  This is a challenge that all Medical Transcriptionist/Healthcare Documentation Specialists face, especially new MT/HDSs still in school or just entering the workforce.  For some reason, we think that we should not leave a blank under any circumstances.  We tend to think it is unacceptable.

First of all, you need to accept the fact that a blank is totally okay.  It is better to leave a blank than type an incorrect medication, an incorrect dose, or an incorrect medical term.  Of course, try to avoid blanks if possible but do not beat yourself up if you need to leave a blank or blanks.

Do not spend hours on a report.  You can get so absorbed in researching, you are not getting your report completed.  Only spend 5 minutes or so researching a term.  If you cannot determine what it is, leave a blank.

A good rule of thumb is to take the length of the report and multiply by 10

This is how much time a new MT/HDS should spend on a report once working.    If it is a 2 minute report, do not spend more than 20 minutes on it.

I know you want every report to be perfect.  That is a good mindset to have,  but you need to be easy on yourself when you just cannot get it perfect.  You need to be able to “let go” of the report and move on to the next report.  As a student, if you spend hours on a report now, it does not affect anything but your time in the course and you can fall behind your timeline.  If you spend hours on a report in the working world, it will affect your pay and whether or not you will keep your job.  There are minimums of lines or minutes that are required, and you will be expected to meet those productivity requirements.

Do the best you can with every report but realize that you need to learn to “let go.”

Don’t forget about the instructor support you have available. If you still find you are spending more than the expected amount of time on a single report, contact us. We are here to help!

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