Frequently Asked Questions

Medical Transcription / Healthcare Documentation is part of the healthcare industry that renders and edits doctor dictated reports, procedures, and notes in an electronic format in order to create files representing the treatment history of patients. Health practitioners dictate what they have done after performing procedures on patients and MT/HDS’s transcribe the oral dictation and/or edit reports that have gone through speech recognition software.

If you have average typing skills, an interest in health care and have a desire to learn, then we will take care of the rest. We can help you increase your typing speed and accuracy, will provide in-depth training on proofreading and editing, expose you to the latest technology and give you hands-on experience; all of which are vital to the success of a medical transcription/healthcare documentation specialist.

There is currently a huge demand for CanScribe MT/HDS graduates. A well-qualified conscientious medical transcription/healthcare documentation specialist, according to all the latest information, has a secure future. With international services hiring, location is not an issue and with an aging population, there is no end in sight for the continuing need for CanScribe graduates.

Medical Transcription / Healthcare Documentation Specialists can earn great money. Most onsite positions are based on either an hourly rate or annual salary. An onsite entry level MT/HDS can expect to receive anywhere from $12 – $19 an hour, depending upon if they are working in a union or non-union environment. So let’s say you are starting out at $12/hour and working a 40 hour work week. Your annual salary would be $24,960.00. If you are earning $19/hour and working a 40 hour work week, you would be earning $39,520.00. Most at-home positions are based on productivity; you determine how much you make by your own hard work and desire. Depending upon how you choose to work, you can augment the family income by a few hundred dollars a month or earn more than $40,000 per year – and your earning potential should increase with every year you work.This productivity chart will give you an idea of what you can expect to make from performing traditional medical transcription/healthcare documentation – translating oral dictation. This is figured with a rate of 10 cents per line. The dollar figure is the Gross Annual Income.

Days Worked per Week Number of Lines Typed Per Day
500 1000 1500 2000
2 $5,200 $10,400 $15,600 $20,800
3 $7,800 $15,600 $23,400 $31,200
4 $10,400 $20,800 $31,200 $41,600
5 $13,000 $26,000 $39,000 $52,000

 

This productivity chart will give you an idea of what you can expect to make editing speech recognition documents. This is figured with a rate of 7 cents per line. The dollar figure is the Gross Annual Income.

Days Worked per Week Number of Lines Edited Per Day
750 1000 2000 2500
2 $5,460 $7,280 $14,560 $18,200
3 $8,190 $10,920 $21,840 $27,300
4 $10,920 $14,560 $29,120 $36,400
5 $13,650 $18,200 $36,400 $45,500

CanScribe is accredited with the Private Career Training Institution Agency. As an accredited school, CanScribe is held to very high standards to ensure you receive the best education and experience available. Why would you want to put your training into the hands of a school that makes excuses against accreditation? CanScribe has also received education approval from the Association for Healthcare Documentation Integrity, holds an A+ rating with the Better Business Bureau and is a past Torch Award Winner for Marketplace Excellence.

CanScribe students have access to our student services, instructional and IT departments. We are there to help students with anything they might need. We can answer questions about the course and any problems or confusing issues students may have. Whether students are learning from home or on campus, we will follow up with you on a regular basis to ensure that you are staying on-track with your studies and offer tips and encouragement to help you successfully complete your course. We monitor the forum and chat rooms and focus on the issues that students bring up. We welcome correspondence from students and try to be responsive to their concerns in a timely manner. We see ourselves as instructors, mentors, trainers, and supporters, here to address whatever needs the students may have relative to the course and to the goal of becoming working medical transcription/healthcare documentation specialists.

There are over 35 hours of authentic doctor dictated reports for you to transcribe. These include reports from a huge cross section of medical specialties covering all work types. As you progress in your studies and gain further knowledge and skills, the reports increase in difficulty.

The course takes approximately 1176 hours to complete for those who have little or no computer, medical terminology or anatomy knowledge or experience. The average completion time is 12 months. This can be accomplished by studying a minimum of 22 hours a week. Through conscientious transcription and editing of the medical reports in the course, you will become fully qualified to work as a professional medical transcription/healthcare documentation specialist. The official enrollment period is one year. Limited extensions may be available at an extra cost.

How are exams administered?The MT/HDS course consists of 3 “PIE” exams. All 3 exams provide the student with the opportunity to self-assess at specific intervals of the program. Each exam consists of two components, a theory portion, and a dictation section.

 

PIE–1 (Proficiency Improvement Exam)

  • Theory 5%
  • Dictation 10%

 

PIE–2 (Proficiency Improvement Exam)

  • Theory 10%
  • Dictation 15%

 

PIE–3 (Proficiency Improvement Exam)

  • Theory 10%
  • Dictation 25%

Students will receive a password by email on their scheduled start date and may start the Online Course as soon as it’s received. You do not need to wait for the foot pedal or headset to start the course. These materials are shipped via courier and should arrive within 2 weeks of your course start date.

Online learning offers a great opportunity to improve your computer skills and develop your medical transcription/healthcare documentation skills and knowledge faster (Is an online course right for you?). As many professional MT/HDSs work online, it makes perfect sense to train in that same environment. Our online course is separated into chapters and sessions, threading course topics throughout, while offering these unique features:

Pronunciation words – Thousands of medical terms are available through your Stedman’s license.
Automatic graders – Exercises and tests are graded for you. Test scores are stored in the grade book for your review. Graders are precise, encouraging you to further develop your typing skills and attention to detail.
Modern Technology – Our online course uses the newest in transcription technology, allowing you to play dictation files via proprietary software and assess your reports. A transcription foot pedal and headset are included with the course. No other equipment is required.
Communications Center – The online course includes its own forums and chat rooms available to all students. This gives you access to communicate with other online students and CanScribe staff.
24-hour access – The online course is available 24 hours a day, 7 days a week, so you can study whenever you want to.

If you take the course on campus, everything is provided. If you take the course as distance learning, you will need a computer and Internet access. You must have a computer with speakers, an available USB port, and Microsoft Office software (Outlook, Word and Excel) loaded onto your computer. We also recommend that you have high-speed Internet. This is not a requirement to take the course, but if you are interested in working from home, all employers require high-speed Internet.

Approved Courses

  1. If the institution receives tuition from the student, or a person on behalf of the student, the institution will refund the student, or the person who paid on behalf of the student, the tuition that was paid in relation to the program in which the student is enrolled if:
    1. the institution receives a notice of withdrawal from the student no later than seven days after the effective contract date and before the contract start date;
    2. the student, or the student’s parent or legal guardian, signs the student enrolment contract seven days or less before the contract start date and the institution receives a notice of withdrawal from the student between the date the student, or the student’s parent or legal guardian, signed the student enrolment contract and the contract start date; or
    3. the student does not attend a work experience component and the institution does not provide all of the hours of instruction of the work experience component within 30 days of the contract end date.
  2. The institution will refund the tuition for the program and all related fees paid by the student or a person on behalf of the student enrolled in the program if the student is enrolled in the program without having met the admission requirements and did not misrepresent his or her knowledge or skills when applying for admission.
  3. If a student does not attend any of the first 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition paid under the student enrolment contract unless the program is provided solely through distance education.
  4. Unless the program is provided solely through distance education, if the institution receives a notice of withdrawal from a student:
    1. more than seven days after the effective contract date and
      1. at least 30 days before the contract start date, the institution may retain up to 10% of the tuition due under the student enrolment contract, to a maximum of $1,000.
      2. less than 30 days before the contract start date, the institution may retain up to 20% of the tuition due under the student enrolment contract, to a maximum of $1,300.
    2. after the contract start date
      1. but before 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.
      2. and after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.
  5. Unless the program is provided solely through distance education, if the institution provides a notice of dismissal to a student and the date the institution delivers the notice to the student is:
    1. before 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.
    2. after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.
  6. If the institution provides the program solely through distance education and the institution receives a student’s notice of withdrawal or the institution delivers a notice of dismissal to the student and:
    1. the student has completed and received an evaluation of his or her performance for at least 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract, or
    2. the student has completed and received an evaluation of his or her performance for more than 30% but less than 50% of the program, the institution may retain up to 50% of the tuition due under the student enrolment contract.
  7. The institution will refund fees charged for course materials paid for but not received if the student provides a notice of withdrawal to the institution or the institution provides a notice of dismissal to the student.
  8. Refunds required under this policy will be paid to the student, or a person who paid the tuition or fees on behalf of the student, within 30 days:
    1. of the date the institution receives a student’s notice of withdrawal,
    2. of the date the institution provides a notice of dismissal to the student,
    3. of the date that the registrar provides notice to the institution that the institution is not complying with section 1(c) or 2 of this policy, or
    4. after the first 30% of the hours of instruction if section 3 of this policy applies.
  9. If an international student delivers a copy of a refusal of a study permit to the institution, sections 1(a), 1(b), 4, 7, and 8 of this policy apply as if the copy of the refusal were a notice of withdrawal, unless:
    1. the international student requests an additional letter of acceptance for the same program that was the subject of the refusal of a study permit, or
    2. The program is provided solely through distance education.

Non-Approved Courses

  1. If a student enrolls prior to the program start date and then withdrawals from the program before the start date, CanScribe will retain the registration fee and refund all other course related fees.
  2. If a student withdrawals or is dismissed from the program after the start date and before 10% of the program time allotment has passed, CanScribe will retain the registration fee and 30% of the tuition fees.
  3. If a student withdrawals or is dismissed from the program after the start date, and before 30% of the program time allotment has passed, CanScribe will retain the registration fee and 50% of the tuition fees.
  4. If a student withdrawals or is dismissed from the course after 31% of the program time allotment has passed, no refund is due.
  5. All supplies, licenses, books, etc., that are included in the program fee are non-refundable once they are issued to the student.
  6. All refunds will be processed within 30 days of receipt of the student’s withdrawal or dismissal.
    Although CanScribe is a designated school with Ministry of Advanced Education, this program of instruction does not require approval under the Private Training Act. As such, a student may not file a claim against the PTA training fund with the trustee, in respect of the program of instruction.

  • Recommended OS: Windows Vista or newer
  • Recommended Browsers: Google Chrome, Firefox, Internet Edge
  • Adobe Flash Version 7 or greater
  • Javascript and cookies must be enabled

The supplies included with your MT/HDS course, is a foot pedal and a headset.  Both of these items connect to your PC through USB. We recommend that you have a minimum of 4 USB ports accessible on your PC. If your PC does not contain the minimum suggestion of 4 USB ports, we recommend purchasing a USB Hub at your local computer supply store, to allow access for all your devices.

Check out the full article in our CanScibe Learning Platform for more details on system requirements.

The eBook Upgrade is a digital version of the course curriculum which can be downloaded onto a tablet or laptop, which then allows for portability of your studies when you happen to be away from the computer. The eBook Upgrade is an optional upgrade to the program and is not required for successful completion. If you are interested in purchasing the eBook Upgrade, please contact CanScribe via email at info@canscribe.com or call us toll-free at 1-800-466-1535.

The Dictation Upgrade is a collection of 75 authentic doctor dictations and their accompanying answer keys. This tool is intended to help you build your listening ear throughout your training by listening to the reports while viewing the transcribed text. The Dictation Upgrade is an optional upgrade to the program and is not required for successful completion. If you are interested in purchasing the Dictation Upgrade, please contact CanScribe via email at info@canscribe.com or call us toll-free at 1-800-466-1535.

The CanScribe medical transcription / healthcare documentation training program is competency based—meaning you move on to the next level when you are competent in the material being taught. Many of our students have previous experience in several of the concepts taught in the program. Although you cannot skip any chapters in the course, you are able to challenge any unit tests and exercises. Exercises in the course can be attempted multiple times. Tests may only be taken once.

Yes! CanScribe includes SRT and the latest industry technologies in the course. We consistently work with the industry and employers to ensure we include all of the relevant training information required to continue to produce top caliber graduates.

Students can take a practicum with an employer of their choosing or they can do the practicum through CanScribe. Many graduates have gained employment immediately out of their local practicum experience. To get their own practicum, they should try asking local hospitals, doctor’s offices, clinics, labs, insurance agencies, etc. The local practicum site will need to provide them with on the job training, have someone supervise them and be willing to assess progress. Whether they take their own local practicum or one through CanScribe, we will help set up the practicum and manage it on their behalf.

The practicum is to be considered their first job in their new career and is to be treated as such. The practicum is 100 hours of unpaid, on-the-job work experience transcribing real patient files. Students are to commit to a minimum of 20 hours per week in order to participate in the practicum.

CanScribe offers four different practicum options:

  • Nuance
  • MModal
  • NTS
  • CanScribe

Practicums are assigned according to PIE 2 exam results. Any student who achieves over 95% on all reports may qualify for an external practicum. Any student who does not pass PIE 2 is assigned the CanScribe practicum.